What’s New in GovMeetings:Â
We’re pleased to share a number of recent updates to GovMeetings (Decisions), designed to make meetings easier to manage, improve accuracy, and give you more control over your outputs.Â
To bring this to life, imagine a typical council meeting. Notes are being captured, actions agreed, and multiple people are contributing. After the meeting, time is often spent reviewing minutes, clarifying decisions, and making sure nothing has been missed. These latest updates are designed to reduce that effort, while giving you greater confidence in what’s produced.
Here’s what’s new:
- Automatic Meeting Recaps: This is one of the key additions. When enabled, Decisions AI will automatically post a structured summary into your Teams meeting chat as soon as the meeting ends. This includes key discussion points and agreed actions, helping officers and clerks quickly review outcomes and move forward without needing to manually compile notes.
- Edit AI Minutes Before Sharing: You can now review and refine AI-generated minutes before exporting them. This includes adjusting wording, adding or removing decisions, and updating tasks. It means you can use AI as a starting point, while still ensuring the final version reflects exactly what was agreed in the meeting.
- AI Minutes Version History: A version history panel is now available within AI minutes, allowing you to see how content has evolved over time. Whether changes have been made by AI or manually, you can track them and revert to an earlier version if needed, providing reassurance when editing or refining minutes.
- Assign Presenters in AI Agenda Prompts: When creating an AI Agenda, you can now include presenter names directly within your prompt. Decisions will automatically assign them to the relevant items, reducing the need for manual updates and helping streamline meeting preparation.
- Unified Licence Management: Standard and AI licences are now managed together within a single view in the Decisions Admin Portal. This simplifies administration and makes it easier to manage access and settings across your organisation.
- Agenda Improvements: You can now highlight text within agenda item descriptions to draw attention to key information such as instructions or supporting materials. In addition, standing item templates can now be viewed and edited, giving you greater flexibility and control over recurring agenda items.
We’ll be demonstrating these updates in more detail during our upcoming webinar, where you’ll be able to see how they work in practice.Â
