GovMeetings: Smarter, Digital-First Meetings for Town and Parish Councils

Overview:

Councils across the country are transforming their meetings with Microsoft 365, GovMeetings (powered by Decisions), CloudyIT, and integrated AI tools. This session shows how Town and Parish Councils are moving away from paper-heavy, time-consuming workflows and adopting a digital approach that is faster, more consistent, and far easier to manage. You will see how AI can support minute-taking, generate meeting recaps, centralise agendas and documents, and enhance search capabilities through GovAssist. 

Designed for clerks, officers, and councillors, this webinar provides a clear, modern view of what meeting management can look like today. 

What to Expect:

• Format: 1-hour live online webinar
• Includes: Live demonstration + practical examples + Q&A
• Cost: Free webinar

What You Will Learn:

• Microsoft 365 Integration – How GovMeetings works seamlessly with the Microsoft tools councils already use. 
• AI-Enhanced Minutes & Recaps – Create clear minutes and shareable meeting summaries using AI assistance. 
• Document Consolidation – Combine agendas and supporting documents into one streamlined, accessible PDF. 
• Smarter Planning & Follow-Up – Simplify the end-to-end meeting process — from agenda creation to actions and outcomes. 
• Collaborative Agenda Building – Use Microsoft Teams and Outlook to shape agendas with structure and transparency. 
• Global Search & GovAssist Integration – Discover powerful search capabilities and AI-driven insights across your meeting content. 

Why Attend? 

Free for Smaller Parish Councils:

Many smaller parish councils can use GovMeetings at no cost. A simple way to adopt digital-first meetings without additional budget.  Learn more about this programme here. 

Continue Your Digital Learning  Journey:

Take your next step with tools designed to help you assess your Microsoft 365 skills and grow your digital confidence.

• Complete the Microsoft 365 Digital Skills Audit Tool
• Join us for an AI in Local Government Members’ Day
• Explore an in-person DisGovery Day