Local government is evolving—and so are the expectations for accessibility, transparency, and resilience. Following the UK Government’s latest response to its consultation on remote attendance and proxy voting, the message is clear: hybrid and remote meetings are here to stay.
For councils of every size, investing in hybrid meeting room systems is no longer a luxury—it’s a necessity. Here’s why this moment represents an ideal opportunity to modernise your meeting spaces, and how CloudyIT can support you with scalable, high-quality solutions.
Government Response: A Turning Point
In May 2025, the UK Government published its official response to the consultation on enabling remote participation in local authority meetings. The findings reflect broad support across councils and communities for more flexible meeting formats.
The government recognises the benefits of remote and hybrid models, especially in improving participation and ensuring business continuity. Legislative change is being actively considered to give local authorities the power to hold meetings remotely or in hybrid formats.
In anticipation of this shift, councils now have a unique opportunity to invest in reliable, user-friendly technology that supports this new way of working.
The Benefits of Hybrid Meeting Rooms for Councils
- Improved Accessibility – Hybrid technology enables remote participation for councillors, officers, and members of the public who might otherwise face barriers – such as caring responsibilities, mobility limitations, or transport challenges.
- Increased Public Engagement – With the option to broadcast meetings online or offer virtual attendance, councils can enhance transparency and make it easier for residents to stay informed and involved.
- Operational Resilience – Whether facing extreme weather, illness, or scheduling challenges, hybrid setups provide the flexibility to ensure meetings go ahead as planned – with minimal disruption.
Flexible Solutions for Councils of All Sizes
At CloudyIT, we provide end-to-end hybrid meeting room solutions tailored to your council’s environment, size, and budget. Our systems are ready to install and typically delivered within week – not months.
Portable & Accessible – Owl Labs
Ideal for small councils or community halls. These all-in-one, 360° video and audio devices are compact, plug-and-play, and easy to move between spaces.
Professional & Scalable – Logitech Rally Range
Perfect for medium to large spaces, including older buildings and council chambers. These modular systems offer high-quality video, smart audio pickup, and seamless integration with your existing setup.
Advanced & Customised – Bespoke Installations
For councils with more complex requirements, we design and install fully customised systems with features such as:
- In-room voice lift
- Assisted listening services
- Room control integration
Why Choose CloudyIT?
We offer a full-service approach – from initial consultation to post-installation support – ensuring your hybrid meeting room is future-ready, reliable, and easy to use.
Our Service Guarantee Includes:
- 2-Year Hardware Warranty*
- Free Lifetime Software Updates & System Monitoring*
- 30-Day Money-Back Guarantee*
- Free Design and Visual Mock-Up Service
- Free Consultation and Demonstration
- Full User Training & First Virtual Meeting Support
- Free Ongoing Support:
– 6 months for non-CloudyIT clients*
– Lifetime for CloudyIT clients
*Terms apply.
Prepare Today for Tomorrow’s Meetings
As councils prepare for a more flexible future, equipping your meeting rooms with modern hybrid systems is an investment in resilience, inclusivity, and efficiency.
Our team is ready to guide you through the process – from first steps to first meetings.
Get in touch today to book your free consultation.
