SmartChamber: Broadcast-Ready Meeting Rooms

Find out more: https://smartchamber.cloudyit.co.uk/ 

Overview:

The council is in the chamber, the clerk is ill and participating remotely along with some residents who are observing; perhaps soon the entire meeting will be held remotely. Whether remote, hybrid or livestreamed to residents, it’s important everyone can he clearly heard. Most council chambers were never designed for a virtual set-up. This session shows how the right audio-visual set–up, councillor devices, and meeting software turn a patched-together meeting into one that works for everyone, whether they’re in the room or at home. We’ll also look at how AI can quietly play an important admin role in the background so the clerk can focus on the meeting itself. 

WHAT YOU’LL COVER :

• Preparing for hybrid meetings — what changes when part of the room is remote, and how to plan for it 
• AV for council chambers — cameras, microphones, and screens that suit the size of your room 
• Being heard and understood — audio uplift and assisted listening so every voice carries 
• AI for running your meetings — agendas, note-taking and minute writing with less manual effort
• Councillor devices — a consistent, secure way for members to access papers in the room 
• Committee management with GovMeetings — connecting the chamber to your agendas, papers, and minutes 
• Digital signage — clear wayfinding and meeting information around your building 

 Who Should Attend:

Ideal for clerks, officers, councillors, and anyone responsible for how council meetings are run and equipped. Especially useful for councils livestreaming their meetings, upgrading a chamber, or reviewing their meeting technology. 

What to Expect:

• Format: 60-minute live online webinar
• Includes: Live demonstration, practical examples, and Q&A
• Cost: Free to attend

Continue Your Learning Journey:

Go deeper on the software side with GovMeetings: Less Meeting Admin, More Time on What Matters, or explore how AI supports day-to-day council work in GovAssist: Practical AI for Local Government.