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Security
Materials remain within your organization’s Office 365 tenant under existing security policies. We do not store customer data.
Single Sign-On
Decisions is compliant with single sign-on and security mechanisms like Azure Multi-Factor Authentication and Azure Information Protection.
Agenda Builder
Create a professional meeting agenda in Teams or Outlook. Participants can upload files, suggest topics, ask questions and leave comments.
Invite Guests
Invite guests as presenters, contributors or participants, and add them to one topic or the whole meeting.
Meeting Book
Consolidate the agenda and attachments into a single PDF document that can be shared with meeting participants.
Minutes
Merge the agenda into a Word or OneNote template with a single click for easy meeting minutes.
Time Tracker
A visual cue tracks agenda items based on their allotted time to keep meetings on schedule.
Speaker List
Speak Now for Teams creates an ordered speaker list that allows for rejoinders and requests for recess.
Vote Now
Run official voting directly from Microsoft Teams through a secure and orderly process.
Action Items
The smart-text feature recognizes tasks and decisions during note-taking and syncs them to Planner. Participants receive instant email notifications for tasks.
Meeting Planner
Create agenda templates, send postponed topics to a backlog, set up an annual plan for your meeting series and more.
Device Neutral
Decisions is a cross-platform solution available on all mobile, tablet and desktop devices and browsers supported by Office 365.
How it Works
Step 1:
Build the agenda with the Decisions Meeting Secretary, directly from Outlook and structured with topics, presenters and files.
Step 2:
Prepare & collaborate by attaching documents to be presented in the meeting, capturing notes and comments from the team, and only ever having the meeting overview one click away from your calendar on any device. Then, easily record action items and decisions during the meeting.
Step 3:
Keep track of time, take meeting minutes and assign tasks quickly and easily. Never have to copy and paste from the previous minutes file again. Instead, you can generate meeting minutes in Microsoft Word or OneNote, then send the documents for review before producing the final PDF-version directly from Word to send out.
Step 4:
Sync tasks and decisions with Microsoft Planner to keep track of tasks, notify team members and follow up items from meeting actions using Planner and/or Excel. Meeting materials are automatically saved in the group SharePoint site for optimal document management too.
Seamlessly Plan, Run and Follow Up Meetings from Microsoft Teams
Facilitating virtual council meetings couldn’t be easier using features that have been specially designed to help the chairperson manage their meeting.
Special integrations such as “Speak Now” and the “Vote Now” features available from the Meeting Chair dashboard are just some of the functions available that councils who experience them can no longer do without!
Speak Now for Microsoft Teams
Speak Now allows meeting participants in Microsoft Teams to “raise their hand” if they want to speak on a specific topic. It eliminates the chaos of people talking over one another and keeps virtual meetings moving forward.
FOR MEETING ORGANIZERS – Meeting chairs can organise discussions with a speaker list. Click the three buttons in the bottom right of the chat window and select “Speak Now.” From there, you will be prompted to create the speaker list card. You can also post @Speak Now in the Teams meeting chat.
The speaker list will be created in the order that meeting participants raise their hand. As organizers move to the next person, the current speaker is highlighted and a check mark will be displayed next to attendees who have already spoken.
FOR PARTICIPANTS – When meeting participants see the Speak Now card in the meeting chat panel, they click the “Raise hand” button to be added to the speaker list. If enabled by the meeting organiser, they can reply to a current speaker by clicking “Remark” and request a recess or address an urgent issue by clicking “Timeout.”
Vote Now
With Vote Now, councils can run official voting directly from Microsoft Teams, through a secure and orderly process.
See the video below for an demonstration of how the voting feature works.
Talk to us about how they can help your council today
The Benefits of Decisions Meetings
Request a demo – Free 30-day trial
